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REQUIREMENTS FOR PASSPORT APPLICATION

I. RENEWAL OF E-PASSPORT (ADULT)
  1. Duly-accomplished Application Form for Adult Applicant. Click here: https://milanpcg.dfa.gov.ph/images/Downloads/E-passport_Form_for_Adults_Renewal.pdf
  2. Personal Appearance of applicant
  3. Latest/current e-passport with photocopy of data page (and amendment page, if applicable)
  4. Valid and original Italian Carta d’Identita or Permesso di Soggiorno with one (1) photocopy (back-to-back).
Additional Requirements:
If the applicant has no valid Italian Permesso di Soggiorno or Carta d’ Identita
  1. Original and one (1) photocopy of Birth Certificate issued either by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO)
  2. Original and one (1) photocopy of Marriage Contract issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO). for married female applicant
If the applicant is a Dual-Citizen
  1. Original Identification Certificate with attached Oath of Allegiance and Order issued by issued by the Philippine Foreign Service Post (FSP)  or the Bureau of Immigration (Bl). 
  2. In certain situations, the consular officer may also require photocopies of Government-issued ID cards (Philippine or from country of second citizenship)
If applicant’s Machine Readable Passport (MRP) does not indicate the municipality or city of the passport holder’s place of birth (ex. TARLAC, instead of TARLAC, TARLAC or METRO MANILA instead of SAN JUAN, METRO MANILA):
  1. Original and one (1) photocopy of Birth Certificate or Marriage Certificate issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO), which indicates the place of birth of the applicant.
If applicant is a married woman who would like to use her married name:
  • Original and one (1) photocopy of Marriage Certificate issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO); or
  • Original and one (1) photocopy of Marriage Contract, if solemnized in PCG Milan; or 
  • Original and one (1) photocopy of Report of Marriage, if marriage was solemnized in Italy and reported to PCG Milan.
If applicant is a married woman who would like to revert to her maiden name:
If already widowed:
  • If husband died outside of Italy – original and photocopy of Death Certificate issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO) of the husband.
  • If husband died in Italy – original and one (1) photocopy of Report of Death filed at the Consulate in Milan or Philippine Embassy in Rome or original and photocopy of Death Certificate issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO).
  • Original and one (1) photocopy of Birth Certificate issued either by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO) - applicant.
If marriage is annulled:
  1. Original and one (1) photocopy of annotated Marriage Contract issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO)
  2. Original or photocopy of Court Order effecting the annulment (Apostille-DFA).
  3. Original and one (1) photocopy of Birth Certificate issued either by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO)
If divorced: 
  1. Certified True Copy (CTC) of the Divorce Decree duly authenticated by the Philippine Embassy or Consulate where the divorce was obtained or by the concerned foreign diplomatic or consular mission in the Philippines
  2. Original and CTC of Philippine Court recognition of the foreign divorce decree
  3. Original PSA-issued Marriage Contract with the annotation of the Divorce Decree.
  4. Original and one (1) photocopy of Birth Certificate issued either by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO)
If applicant has MISSING data in Birth Certificate or Report of Birth
  • Original and one (1) photocopy of annotated Birth Certificate/Report of Birth issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO), showing the missing data.
If applicant has discrepancy in data in Birth Certificate/Report of Birth and other documents
  • Original and one (1) photocopy of annotated Birth Certificate/Report of Birth and other documents issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO), correcting the discrepancy in data
If applicant is in the DFA Watch List/Look-out-List (LOL)
  1. Original and one (1) photocopy of Birth Certificate/Report of Birth issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO)
  2. Original and one (1) photocopy of Marriage Certificate issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO)
  3. Copy of the data page of old Philippine passports and copy of any ID card (valid or not, issued in Philippines or Italy) as long as the applicant's full name is shown
  4. Affidavit/Sinumpaang Salaysay stating what year the applicant first entered Italy indicating what visa was used, or as a tourist, whether using baklas passport or not, whether using a different name or not, and also attesting that he/she has been using the name in his/her current passport for a long time now, how many times he/she was able to renew his/her passport since first arriving in Italy and whether or not there had been problems in renewing his/her passport in the past. 
     *IF THE APPLICANT IS A WOMAN AND MARRIED, STATE WHETHER USING THE SURNAME OF THE HUSBAND OR NOT. 
 
II. RENEWAL OF E-PASSPORT (MINOR)
  1. Duly-accomplished Application Form for Minor Applicant. Click here: https://milanpcg.dfa.gov.ph/images/Downloads/E-passport_Form_for_Minor_FILLABLEs.pdf
  2. Personal appearance of applicant and: (a) either the MOTHER or FATHER (for legitimate minors); (b) MOTHER (for illegitimate children),
  3. Latest/current e-passport with photocopy of data page (and amendment page, if applicable) of the applicant,
  4. Original passport plus one (1) photocopy of data page (and amendment page, if applicable) of one or both parents,
  5. Valid and original Italian Carta d’Identita or Permesso di Soggiorno with one (1) photocopy (back-to-back) of the applicant
  6. PSA-Authentic Birth Certificate /  Report of BIrth PSA (if born Abroad)
III.  RENEWAL OF OLD GREEN PASSPORT (MACHINE READY READABLE PASSPORT); BROWN PASSPORT (MACHINE READABLE PASSPORT); AND FREQUENTLY LOST PASSPORT
Renewal of these types of passport will be treated as NEW APPLICATION (see requirements below)
IV. NEWborn baby (first-time applicant) – FOR THOSE BORN IN ITALY
  1. Personal appearance of the newborn/first –time applicant
  2. Personal appearance of: (a) either parent if new born is a legitimate child; (b) both parents if newborn is illegitimate but recognized by the father; (c) mother if newborn is illegitimate but is not using the surname of the biological father; and (d) legal guardian, with appropriate ID card/document if the newborn has no parents or under the custody of an agency of the Italian government
  3. Duly accomplished application form
  4. Report of Birth (ROB) issued by the Philippine Consulate in Milan or Philippine Embassy in Rome (to be filed BEFORE passport application could be processed) 
  5. Payment of the application fee of €54.00.
V. NEWborn baby (first-time applicant) – FOR THOSE BORN outside of italy
  1. Personal appearance of the newborn/first –time applicant
  2. Personal appearance of: (a) either parent if new born is a legitimate child; (b) both parents if newborn is illegitimate but recognized by the father; (c) mother if newborn is illegitimate but is not using the surname of the biological father; and (d) legal guardian, with appropriate ID card/document if the newborn has no parents or under the custody of an agency of the Italian government
  3. Duly accomplished application form
  4. Original and one (1) photocopy of Birth Certificate/Report of Birth issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO) or Report of Birth (ROB) issued by the PHL Foreign Service Post (FSP) with jurisdiction of the place of birth of the newborn
  5. Payment of the application fee of €54.00.
REQUIREMENTS FOR SPECIAL CASES OF PASSPORT APPLICATION OF MINORS (MOSTLY IN PHILIPPINES)
If the minor applicant is undergoing or has undergone the process of domestic adoption
  1. Personal appearance of adoptive parent/s
  2. Valid passport or valid government issued ID such as Permesso di Soggiorno or Carta di Soggiorno of adoptive parent/s
  3. Court Decree of Adoption
  4. If applicant is not accompanied by adoptive parent/s during the application process, applicant must submit a Special Power of Attorney executed by the adoptive parent/s designating the minor's companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad
  5. If applicant is not traveling with adoptive parent/s, applicant must submit DSWD clearance and Affidavit of Support and Consent executed by the adoptive parent/s. The Affidavit of Support and Consent must be authenticated by the Philippine Embassy/Consulate if executed abroad
If the minor applicant is undergoing or has undergone the process of foreign adoption/Inter Country Adoption Board (ICAB) adoption process
  1. Personal Appearance of ICAB representative
  2. PSA Birth Certificate/PSA Certificate of Foundling Updated on 16 February 2018
  3. Endorsement from ICAB
  4. Certificate of Child Available for Adoption/Deed of Voluntary Commitment
  5. Placement Authority issued by ICAB
  6. Certificate for Issuance of Passport issued by ICA
  7. Clearance for Inter-Country Adoption
  8. Child Study Report
  9. DSWD clearance
If the applicant is a foundling NOT for adoption
  1. Personal Appearance of adult guardian
  2. PSA Certificate of Foundling
  3. Passport or Valid Government issued ID such as Permesso di Soggiorno or Carta di Soggiorno of adult guardian
  4. Affidavit of guardianship
VI. ADULT FIRST-TIME APPLICANT
  1. Personal appearance of applicant
  2. Duly-accomplished application form
  3. Original and one (1) photocopy of Birth Certificate issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO)
  4. Original and one (1) photocopy of Marriage Contract issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO), for married women
  5. Original and one (1) photocopy of Permesso di Soggiorno or Carta d’Identita
In case of Late Registration of Birth Certificate:
  1. If Birth Certificate was registered at least ten (10) years ago, application will be treated as a regular application, and no' additional supporting documents will be required
  1. If Birth Certificate was registered less than ten (10) years ago, applicant must submit IDs that pre-date the late registration
  2. If applicant has no IDs that pre-date the late registered Birth Certificate, applicant must produce current IDs and National Bureau of Investigation (NBI) Clearance
In case applicant has NO Birth Certificate or Report of Birth:
If applicant was born AFTER 1950: Applicant must first file for late registration with the Local Civil Registrar or Consular Office with jurisdiction over the place where applicant was born. Applicant will then submit the original copy of late registered Birth Certificate issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO), with the requisite supporting documents and IDs that pre-date the late registration.
If applicant was born ON OR BEFORE 1950:
Applicant must submit original copies of PSA Authenticated Certificate of No Birth Record and Affidavit of Two Disinterested Persons attesting to the identity and birth particulars of the applicant
If applicant is a Naturalized Filipino Citizen
  1. Certificate of Naturalization from the Bureau of Immigration
If applicant obtained Filipino citizenship by Election
  1. Affidavit of Election of Philippine Citizenship
  2. Certificate of Election from the Bureau of Immigration
If applicant has been granted citizenship by Act of Legislation
  1. Certified true copy of the law granting citizenship • Foreign Birth Certificate authenticated by Philippine FSP
VII. DUAL CITIZEN (TREATED AS FIRST-TIME APPLICANT)
IF APPLICATION IS FILED AFTER APPLICANT HAS TAKEN OATH OF REACQUISITION)
  1. Original Certificate of Identification issued by the Philippine Foreign Service Post (FSP) or the Bureau of Immigration (Bl) and a photocopy of Government issued IDs (Philippine or from country of second citizenship)
If OLD passport is GREEN (MRRP) or MAROON (MRP) with Passport No. starting in XX:
  1. Original and one (1) photocopy of Birth Certificate/Report of Birth issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO)
  2. Original and one (1) photocopy of Marriage Contract issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO), for married women
VIII. REPLACEMENT OF LOST PASSPORT
  1. For adults, personal appearance of the applicant
  2. For minors, personal appearance of the applicant and personal appearance of: (a) either parent if new born is a legitimate child; (b) mother or both parents if newborn is illegitimate but recognized by the father; (c) mother if newborn is illegitimate but is not using the surname of the biological father; and (d) legal guardian if the newborn has no parents or under the custody of an agency of the Italian government
  3. Duly accomplished application form
  4. Affidavit of Loss (filed by the adult applicant or parent/legal guardian of minor applicant)
  5. Original Police Report/Denuncia
  6. Original and one (1) photocopy of Birth Certificate issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO)
  7. Original and one (1) photocopy of Marriage Certificate issued by the Philippine Statistics Authority, formerly the National Statistics Authority (NSO), for married women applicants
  8. Photocopy of lost passport, if available
  9. Original and one (1) photocopy of Permesso di Soggiorno and/or Carta d'Identita, if available
  10. Payment of the application fee of €135.00 (for lost ePassport) or €81.00 (for lost Machine Ready Readable Passport or Machine Readable Passport) and €22.50 for Affidavit.
  11. May clearing period na 15 days para sa mga lost valid passport bago makunan ng biometrics/picture ang aplikante ng bagong passport. 
Note: The capture of biometrics data of applicants for replacement e-passport will be done after a mandatory 15-day clearance period
IX. REPLACEMENT OF MUTILATED OR DAMAGED PASSPORT
  1. For adults, personal appearance of the applicant
  2. For minors, personal appearance of the applicant and personal appearance of: (a) either parent if new born is a legitimate child; (b) mother or both parents if newborn is illegitimate but recognized by the father; (c) mother if newborn is illegitimate but is not using the surname of the biological father; and (d) legal guardian if the newborn has no parents or under the custody of an agency of the Italian government
  3. Affidavit of Explanation/Sinumpaang Salaysay
  4. Original mutilated or damaged passport and amendment page, if applicable
  5. Original and one (1) photocopy of Birth Certificate issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO), if the entries in the data page are not readable
  6. Original and one (1) photocopy of Marriage Certificate issued by the Philippine Statistics Authority (PSA), formerly the National Statistics Authority (NSO), if applicant is a married woman
  7. Original and one (1) photocopy of Permesso di Soggiorno and/or Carta d'Identita, if available
  8. Payment of the application fee of €54 and Affidavit at €22.50
IMPORTANT NOTES:
  • Submission of additional supporting documents
In any of the aforementioned passport transactions, the evaluating consular officer may still ask the applicant to produce and present additional supporting ID cards or documents, if after careful evaluation of the application, there is reasonable basis to require such document in order to establish the identity of the applicant and protect the integrity of the Philippine passport.
  • Release of new passport
Passports shall only be released to the applicant (except for minors) or his/her representative who should be an immediate family member (parent, brother or sister, spouse, child) with proper identification and written authorization (delega) signed by the applicant.
Passports of applicants below 18 years old can only be claimed by the parents if married, if not married only the mother can release the passportn of minor